Fiber Arts Collective

Operated by Cloth and Sundries

37 N. Third Street, Ashland, OR  97520    

(541) 708-6966     fiberartscollective@gmail.com

 MEMBERSHIP AGREEMENT (Sample Copy)

Updated February, 2021

 The Fiber Arts Collective is a space in Ashland where fiber artists come together to collaborate, work, teach, and sell their work. The Collective aspires to participate in a renewable and regenerative economy based on promoting social justice and environmental care through artistic expression.

The Fiber Arts Collective (“The Collective”) is operated by Cloth and Sundries (“C&S”) and relies on its member fiber artists with diverse skill sets to act as an advisory board. The Collective is not a non-profit entity, but it relies on private donations, membership fees, sales of art and inventory, and volunteer efforts to operate.

This Membership Agreement is a separate agreement from the gallery Consignment Agreement.

Member Categories and Fees (Choose and Initial One) :

_____Supporting Member.       Start Date:______________

Supporting Members contribute to The Collective through financial support of $35.00/year membership fee but are not expected to work for The Collective.

Supporting Member Benefits:

  • Pays no fee for attending public presentations at The Collective
  • Resource library check-out
  • Receives a Member discount of 5% (five percent) off the full retail price of fabric when purchasing at least 5 yards of fabric at a time
  • Volunteering opportunities may exist as a result of being a supporting member

_____Working Member.      Start Date:______________

Working Members assist the Director to run The Collective, retail gallery, and work space. They volunteer for The Collective approximately 4 hours a week, have specific responsibilities, and attend management meetings. Current Working Members and the Director accept new Working Members once they have demonstrated their level of commitment to The Collective.    Working Members pay a $65.00/month membership fee.  Seven days’ notice may be given by either party to end this Working Member agreement.

Working Member Benefits: 

  • Pays no fee for attending public presentations at The Collective
  • Resource library check-out
  • Receives a Member discount on classroom rental fees when teaching: $12/hour with a maximum of $75/day
  • Receives a Member discount of 10% (ten percent) off the full retail price of fabric when purchasing at least 5 yards of fabric at a time
  • May use the workspace during designated times at no additional cost when classes are not scheduled

_____Home Base Members.

Home Base Members pay monthly rent to operate a business in a designated area within The Collective’s space. In addition to staffing their own business, they volunteer for The Collective approximately 4 hours a week.

This is a month-to-month rental agreement commencing on ______________________ for space highlighted on attached Addendum.  Home Base Member will pay the full monthly rent in the amount of $____ by the first of the month or a late fee of $20 shall be added to that month’s rent.  Thirty days’ notice may be given by either party to end this agreement.

Home Base Member Benefits: 

  • Pays no fee for attending public presentations at The Collective
  • Resource library check-out
  • Receives a Member discount on classroom rental fees when teaching: $12/hour with a maximum of $75/day
  • Receives a Member discount of 15% (fifteen percent) off the full retail price of fabric when purchasing at least 5 yards of fabric at a time
  • May use the workspace during designated times at no additional cost when classes are not scheduled

Member’s Waiver of Insurance

 The Fiber Arts Collective and Cloth and Sundries strongly encourage members to have business insurance or some other insurance coverage.  Such insurance serves to protect

 Property– To protect your business building(s) and other structures, business personal property, and equipment from covered accidental direct physical loss.

  • Liability– To protect yourself financially against costly claims and lawsuits covered under the policy.
  • Accounts Receivable– May cover for loss of monies due to you that are uncollectible because of damage to accounts receivable records.
  • Computer Property– Coverages for computer equipment used in the business operation.
  • Equipment Breakdown– Provides coverage for damage to covered property caused by mechanical breakdown of covered equipment, artificially generated current damaging covered equipment, explosion of steam boilers or loss of steam/hot water boilers.
  • Loss of Income– Protection in case your operations are suspended due to a covered loss.
  • Money & Securities– Covers the loss of business money and securities caused by theft, disappearance, or destruction from described premises, a bank or savings institution, while being conveyed by a messenger or armored auto or within the residence of a messenger.

 By initialing below, the Member acknowledges they understand they are not covered by any insurance of The Fiber Arts Collective, Cloth and Sundries, the Landlord, or any of those entities’ agents or insurance providers.  The Member understands the risks of waiving insurance, and accepts those risks. 

Members ARE NOT covered by The Collective and C&S’ insurance policies.  Any and all art, equipment, supplies, furnishings, decorations, personal effects or any property owned by or produced by the Member is the sole and separate property of the member and is not covered under any policies of The Collective and C&S.  If a Member chooses not to purchase insurance, Member assumes all risk and potential losses associated with his/her property and art work located at The Collective.  In no way is The Collective and C&S responsible for damage, theft, or loss of any kind associated with the Member’s property.  ____  Initial

In addition, Members are not protected from liability by The Collective and C&S.  Should injury or loss to anyone or any property occur because of the actions, inactions, negligence or any other reason attributed to the Member, the Member is solely and personally liable for any damages incurred. In no way are The Collective and C&S responsible for any claims of liability against the Member.  Liability claims can be very large and very expensive.  Participant’s personal and business assets may be at risk in the event of a liability claim.  ____ Initial

Members’ Responsibilities

Members are responsible for upholding the standards of The Collective in and around the entire space, including:

  • MUST ADHERE TO ALL HEALTH AND SAFETY REGULATIONS as mandated by local, state, and federal health and government authorities and by The Collective.
  • During the Covid-19 pandemic, this includes helping to regularly sanitize the space, wearing a face mask in the space, maintaining the required distance from others, and maintaining the maximum number of people allowed in the space under current guidelines. Currently, classes are not allowed to be taught at The Collective. The Collective will update this policy based on Covid-19 conditions and advice from health authorities.
  • Members must prove to be trustworthy, punctual, cooperative, and have a friendly and service-oriented demeanor
  • Members must maintain a professional personal and space appearance, keeping space neat, tidy, and clean.
  • No smoking or drug use is allowed in the space nor within 10 feet of any entrance
  • Pets are only allowed at the Collective if they are non-shedding, hypo-allergenic, friendly, courteous, and safe, and if arrangements have been made with the Director.
  • Members should be considerate of the inherent rules associated with space sharing in a public building, i.e., no loud music, voice volume to be held at a reasonable level, respect for other users’ personal space and need to be left alone to work.
  • Members may not paint walls unless arrangements have been made with the Director.
  • Members should adhere to signage policies established by The Collective and the City of Ashland.

Access to space:

Members will have access to the common space during reasonable business hours of 10 a.m. to 5 p.m., and these hours may be limited during the Covid-19 Pandemic.  Home Base Members will have a code to access the property and Members may not share the door code outside of The Collective Membership.  Members may not enter the second floor of the building, which is rented to another entity, without the permission of the Director.  If Members bring guests into the facility after hours, those guests are required to stay with the Member and remain in the member’s direct observation at all times.  We ask all Members to refrain from bringing groups of people into the space outside of operating hours without prior arrangement with the Director. 

Members must ensure that all three exits are fully locked at the end of the day. The double doors to the alley are to remain closed when not in use. The emergency exit door is to remain closed unless in use. Both front doors must be locked and checked from the outside when closing the property at night.

Theft/Broken Item: 

Neither The Collective nor C&S nor the Landlord is responsible for damaged/stolen art or items located in the space. All Members must do their utmost to prevent theft of goods from The Collective.

Waiver Clause:

In consideration of becoming a Member, I am aware of the inherent risk of my participation at The Collective and C&S.  These risks are physical injury associated with transporting equipment and supplies, hanging art, removal of art, using equipment at The Collective, and possible injury from volunteering at The Collective.

I agree to indemnify and hold harmless The Fiber Arts Collective, Cloth and Sundries, 37 Third Street, LLC, Tanya Bemis, and each of their respective business interests whether related or unrelated to The Collective; all shareholders; all  directors; all officers;  all agents; all sponsors; all employees; all volunteers; all Members and all representatives and all other Members from any and all claims, demands, actions and costs which might arise out of my participating, working, and volunteering in the space.

Staffing :

The Collective shall be staffed by at least two (2) Members during open hours to ensure safety and security. Members will work with The Director to schedule their working hours to meet this requirement. 

Signatures

Member Signature:  _________________________________Date:  ______________

Member Printed Name:  ________________________________________________

Director: Tanya Bemis (Cloth and Sundries)

Signature:  ______________________________________  Date:______________

Printed Name:_______________________________________